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Office Coordinator

eSentire

eSentire

This job is no longer accepting applications

See open jobs at eSentire.
Administration
Cork, Ireland
Posted on Monday, December 18, 2023

Office Coordinator

Cork, Ireland Req #548
Thursday, December 14, 2023

About eSentire

eSentire, Inc. is the Authority in Managed Detection and Response, protecting the critical data and applications of 2000+ organizations in 80+ countries, across 35 industries from known and unknown cyber threats.

Founded in 2001, the company’s mission is to hunt, investigate and stop cyber threats before they become business-disrupting events. Combining cutting-edge machine learning XDR technology, 24/7 Threat Hunting, and proven security operations leadership, eSentire mitigates business risk and enables security at scale.

The Team eSentire difference means enterprises are protected by the best in the business with a named Cyber Risk Advisor, 24/7 access to SOC Cyber Analysts, Elite Threat Hunters, and industry-leading threat intelligence research from eSentire’s Threat Response Unit (TRU). eSentire provides Managed Risk, Managed Detection and Response and Incident Response services.


It's our mission at eSentire to protect our customers 24/7/365 and we extend this conviction to job seekers. During the application and interview process, eSentire will communicate with you from one of our corporate "@esentire.com" email addresses, never from a public email address. We strive to provide a welcoming, respectful, and thorough interview process, providing the candidate with ample opportunity to spend time with the hiring manager, recruiter, and future colleagues face to face, or using a video conference technology.

The Cork Office serves as eSentire’s European Headquarters and a Service Delivery Centre of Excellence, encompassing our Security Operations Centre (SOC), Threat Response Unit, Support Centre, Customer Success and Systems teams with a headcount of approximately 50 individuals. The office operates as a base for teams in Ireland, with scheduled in-office days on Tuesdays/Wednesdays/Thursdays, with team members working between 6:00 am and 11:00 pm. Additionally, the office hosts Customer and Partner Visits/tours and welcomes internal visitors from other offices.

Position Overview:

Due to continued growth, we are seeking an Office Coordinator to contribute to the efficient management of the office. This multifaceted role covers several areas, including Office Coordination, Facilities and Supplier Management, General Administrative and Executive Assistant support.

This is a full-time, on-site position, based in our Cork, Ireland office.

Core Responsibilities

  • Welcoming, screening and managing all inbound visitors, ensuring the enforcement of strict physical office security policies and procedures including electronic registration of each visitor.
  • Managing regular office supplies, including food/drink and stationery. Collaborating with suppliers to manage order volumes and receive and check incoming deliveries.
  • Collaborating directly with external office contractors and suppliers to ensure all office cleaning, repairs and building maintenance needs are addressed. This includes electrical work, building repair, cooling/heating, waste management, catering and cleaning.
  • Managing recurring office maintenance inspections, including elevator, fire equipment and backup generator, collaborating with relevant external contractors; acting on any items highlighted in maintenance reports.
  • Receiving quotations and invoices from suppliers, raising purchase requests, and liaising with our finance and global facilities teams for office operational and capital expenditure.
  • Managing office expense reports and receipts, including petty cash.
  • Being responsible for routine weekly tasks such as filling drink fridges, refilling coffee and tidying kitchens and cafeteria spaces.
  • Assisting with coordinator tasks for our Security Operations Centre (SOC) team in Ireland. Duties include:
    • Tracking and approving employee time off in adherence with minimum staffing guidelines.
    • Managing scheduling shortages and overtime.
    • Tracking, monitoring, and reporting illness, vacation, leaves, and any other absences.
    • Submitting payroll timesheets.
    • Collaborating with local SOC Leadership on various administrative tasks.

Other Responsibilities

  • Assisting with the organization of local and company-wide social events, including booking venues, transport, and accommodation.
  • Assisting with logistics for incoming visitors, including client/partner tours.
  • Contributing to the development and implementation of office policies, programs, and procedures.
  • Providing executive assistant support to local Cork leadership with miscellaneous tasks as required, such as making travel arrangements.
  • Assisting with compliance of health and safety regulations which may require participation in the Global Joint Health and Safety Committee.
  • Performing other duties relevant to the position, as assigned.

Skills/Requirements

  • 3+ years of experience in an administrative role.
  • Experience with office or facilities management, including working with suppliers and contractors, with strong knowledge of office procedures and practices.
  • Solid computer skills, with proficiency in the Microsoft Office Suite (Outlook, Word, Excel).
  • Experience using Finance applications for managing expenses and purchase requests (e.g. SAP Concur, NetSuite) would be beneficial.
  • Aptitude to learn new computer applications relevant to the role is essential.
  • Strong written and verbal skills to communicate with all levels of the organization.
  • Keen attention to detail and exceptional organisational and time management skills.
  • Resourceful and flexible, demonstrating initiative and autonomy in task execution. First Aid skills and/or certificates are considered assets

Why a Career with eSentire?

Our Culture: At eSentire we work in a collaborative and innovative work environment. We work with brilliant and passionate people who strive and encourage others to do their best. eSentire’s idea-rich environment welcomes creative and sometimes unconventional perspectives!

Growth Opportunities: At eSentire you will have the opportunity to grow and make an impact from your work. We encourage innovation in all who become a part of our team. With growing operations internationally, there are many lateral and upward advancement opportunities for rewarding and developing careers with eSentire. We’re strong believers in continuing education and provide the resources that you need to continue learning.

Employee Perks: We provide breakfast, snacks and refreshments (at our physical office locations in Waterloo, London, and Cork), flexible working hours and vacation, company-wide equity and bonus programs, subsidies for continuing education and health & wellness, and attractive compensation and benefits plans. We make it our obligation to the team to stay current with compensation trends in the tech field!

We thank all applicants in advance for applying. Only individuals selected for interviews will be contacted.

eSentire is committed to creating a fair work environment that is aligned with the Accessibility for Ontarians with Disabilities Act (AODA). We guarantee equal treatment and provide opportunities regardless of race, creed, color, religion, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, status as a protected veteran or any other legally protected grounds and will not discriminate on these basis. If you have any accessibility requirements during the recruitment process, please reach out to our HR team at aoda@esentire.com and any accommodation needs will be addressed upon request.
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Other details

  • Job Family Security - Internal
  • Pay Type Salary

This job is no longer accepting applications

See open jobs at eSentire.